There are a few crucial post-install steps to follow before you can begin using Litify Financials. The User completing these steps must be an Admin.
1. Install for Specific Profiles
Litify Financials should be installed for only the Users who will have access to it. Otherwise it would add blocked access to certain components and applications, which may be confusing for a User without access.
Click the Install link to get started > Select ‘Install for Specific Profiles…’ > Select the users who should have access to Litify Financials > Click Install
2. Assign ‘Financial Summary Admin’ Permission Set
Be sure to assign the ‘Financial Summary Admin’ permission set to at least one admin from Salesforce Setup.
Click the Setup cog > Click ‘Setup’ > Click the arrow beside ‘User’ > Click ‘Permission Sets’
Select ‘Financial Summary Setup Admin’ from the list of permission sets > Click ‘Manage Assignments’ > Click ‘Add Assignments’ > Select any admin users you’d like to have access to the Financial Summary settings > Click ‘Assign’
3. Assign User Permission Sets to Users
Users must be assigned the ‘Financial Summary User’ permission set in order to use Litify Financials. Click ‘Financial Summary User’ > Click ‘Manage Assignments’ > Click ‘Add Assignments’ > Select the Users who you’d like to have access to the Financial Summary and Ledger > Click Assign
Click ‘Financial Summary/Ledger: Manage Transactions’ > Click ‘Manage Assignments’ > Click ‘Add Assignments’ > Select the Users who you’d like to be able to edit Transactions > Click Assign
Click ‘Financial Summary/Ledger: Delete Transactions’ > Click ‘Manage Assignments’ > Click ‘Add Assignments’ > Select the Users who you’d like to be able to edit Transactions > Click Assign
4. Add New Financial Components to Master Object (Matter) Layout
To access the Financial Summary and Ledger, they must be added to the Master Object layout. We highly recommend using Matter as your Master Object.
Add the components to the Matter layout by navigating to a Matter and clicking the Setup cog > Click ‘Edit Page’
Next you’ll need to either delete or rename the old Financials component (Settlement Calculator). Click the Matter Component > Locate the old Financials tab in the list on the right > Click X to delete it OR rename it to “Settlement Calculator” > Click ‘Add Tab’
Click the new tab > a 'Tab Label' modal will appear > click Custom at the top of the picklist > label the tab “Financials” > Click Done
Drag the new Financials tab to your preferred position in the component.
Click ‘Financials’ in the Matter component > search “financial” in the search bar on the left > Click and drag ‘Financial Summary’ to the Financials tab in the Matter component
If your firm is planning on using the optional Ledger feature, you’ll also need to add the Ledger component. This can either be grouped under ‘Financials’ with the Financial Summary or be added in a separate tab.
Add it to the Financials tab by clicking and dragging ‘Financial Ledger’ to the Financials tab below the Financial Summary component.
Financial Summary and Ledger can also be nested using the ‘Tabs’ component. Click and drag ‘Tabs’ to an empty Financials tab > Rename the tabs “Summary” and “Ledger”
Click and drag ‘Financial Summary’ to the Summary tab > Click the ‘Ledger’ tab > Click and drag ‘Financial Ledger’ to the Ledger tab.
If you’d like the Ledger in its own tab on the Matter component, click Add Tab beneath the tab list > click on the new tab > a 'Tab Label' modal will appear > click Custom at the top of the picklist > label the tab “Ledger” > Done > Click and drag the new tab into the desired slot.
Click the Ledger tab in the Matter component > Click and drag ‘Financial Ledger’ to the tab
Finally, click Save > Click ‘Activation…’ to ensure the page is active for your org > Click Close > Click the Back Arrow to return to the Matter page.
5. Define Global Settings
Follow the steps in this article to continue configuring your Master Object and other global settings.
6. (Optional) Configure Ledger
Follow the steps in this article to configure the Ledger for your organization.
We highly, highly recommend using the packaged Transactions object for your Ledger. If you’re planning on using a custom object for your ledger, you must add a transaction_type picklist field to the custom object with “Credit” and “Debit” as the only options.
From Object Manager > Select your custom object > Click Edit > Click ‘Fields & Relationships’ > Click New
Click the bubble beside ‘Picklist’ > Click Next > Name the field “Transaction_Type”
Click the bubble beside ‘Enter values with each value separated by a new line’ > Type “Credit” > In a new line, type “Debit” > Click Next > Click Save