Creating a Configuration in Litify Financials Step One: Balance & Summary Builder

This is step one of three steps to creating a financial configuration. See step two: Mapping Financial Objects to the Ledger, and step three: Assigning Configurations to complete the process.

Create a Financial Configuration

An Org can have a single financial configuration or multiple configurations, depending on the setting chosen for the 'Assign by Field' in Financial Summary Setup. Firms may want to use different configurations for different types of cases, for example Personal Injury and Disability cases.

Create a new configuration by clicking Create in the top right corner of the Financial Configurations or Financial Summary Setup pages.

Click the name of your new configuration to continue the configuration process > You will see a page with the steps you need to complete, along with a progress bar.

Note: you cannot activate a financial configuration until all setup steps have been completed.

Build Balance & Summary

Click Build Balance & Summary to customize the items displayed in your balance table.

Next you will select the items you'd like to appear in your balance table. Choose single objects like 'Expenses,' or create an item group. Item groups combine the balances of multiple financial objects into one item.

For example, an item group titled 'Case Costs' might include the objects Expense, Lien, and Damage, all of which together make up the cost of a case.

Add an Item Group

Create an Item Group by clicking '+ Add' > Item Group on the left beneath 'Summary' > Name your group, this will be how the tab name will be displayed in the balance table (ex. “Case Costs”) > Select the transaction type (Credit or Debit) which signifies whether the records displayed are considered money coming into the Matter or out of the Matter. Case Costs would be considered Debits > Click Save.

Once the Item Group is created, you'll be able to customize the individual objects it contains. Add an object by clicking '+ Add Item' under 'Items' > Name the object, this is what will appear in your balance table under the group tab.

Select the object the Item displays. Note: the object must have a lookup to the Master Object

Select the object's Master Object Lookup Field. This communicates which record the financial record displays under so it can be displayed in the balance table; in this case, 'Matter.'

Choose the Summary Field (currency) you'd like displayed in the balance table > Click Save.

Repeat for each object you wish to display in the Item Group.

Add a Single Item

Some financial objects are better displayed on their own, for example, Resolutions. Adding a single item is a similar process to that of adding an item to an Item Group.

Click '+ Add' > Click 'Item' > Name your item, this is what will be displayed on the balance table > Select an object for your item > Assign the correct Master Object Lookup Field > Choose the Summary Field (in the case of Resolutions, it could be Settlement/Verdict Amount) > Click the Transaction Type (Credit or Debit) > Click Save.

Customize the Item Table

Once Items have been added to the Balance and Summary builder, you can define which columns or fields appear in the balance table. The process is different for single items and item groups.

Customizing Columns for Single Items

Define the columns in the item table by scrolling to the 'Table' section of a selected item > Click the Plus icon     > This will open the Customize Columns modal

From the Customize Columns modal, scroll through the available fields OR use the search bar > Click the desired field > Click Add. Due to space constraints on the Matter layout, we recommend adding no more than 8 fields for optimal visibility.

Once fields are added they can be reordered by dragging and dropping them in the top bar. Note: the order of the fields will be how the columns are displayed in the final balance table.

When you're satisfied with your columns and their order, click Save.


Customizing Columns for Item Groups

There are additional steps to the process of customizing the balance table for Item Groups due to multiple items sharing the same column structure.

To customize the balance table for an Item Group, scroll to the 'Table' section > Click the Plus icon   > This will open a Customize Columns modal

Next you'll need to name your column, which is what will be displayed in the final balance table > Select the data format for the field from the picklist. Note: any field added to the group column must have the same data format. > Select the field on each item you'd like displayed in the column > Click Add

Fields can be reordered as well. Drag and drop them until you're satisfied with their order > Click Save.

Add a Result

Note: This is an optional field. Your firm doesn't need to add a Result field unless you'd like one. The Summary will always display the summarized amount total, but the Result allows you to create a table for that total, if desired.

You'll also have the option to define a Result object. The Result is calculated by adding credits and subtracting debits. This allows your firm to visualize information like client payouts.

Establish a result by clicking '+ Result' > Name your result, which is how it will be displayed in the balance table > Define which object you'd like to display for your result > Select the right Master Object Lookup Field (which points to your Master Object) > Choose whether the Result is a Credit or Debit > Click Save.

Move on to Step Two

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