Matter Budgeting

Introducing Matter Budgeting–a reporting tool that tracks a Matter’s billed hours or spend against the budgeted value.  Budgets track billed time and costs. Easy to read progress bars visualize the budget's consumption and provide quick insight into the state of the budget. 

Requirements for Access

Users with these permission sets have access to the Budgeting Component on a Matter. Without the minimum view access, users cannot view any budget information.

Read and Write Access

  • Matter Billing Setup
  • Billing Admin
  • Time Admin
  • Billing User + Biller Assignment on Matter
  • Standard Time User + Responsible Attorney Assignment on Matter

View Only Access 

  • Standard Time User
  • Billing User

Locating the Budgeting Component

After placing the Budgeting Component on the Matter Layout, users can click on the Budgeting tab to interact with their budgets.  To add this component see our Time & Billing initial setup instructions. 

Budget Types

Total Budget Type

Total Budgets allow for tracking of a Matter’s billed hours or spend. This is a high level view of how the Matter is billing time and cost. 

Subtype Budgets

Subtype Budgets are smaller subsets that define the Total Budget. Time Entries and Costs which meet the budget criteria are counted and summed against those budgets and displayed as 'Actuals.'

Creating Budgets 

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  1. Click on the Budgeting Tab on a Matter. 
  2. Click the + Add Budget button
  3. Enter a budget for Maximum Hours or Maximum Spend, these are your total budgets.
  4. Optional to create Subtype Budgets.
    1. Click into a category and set a budget amount. 
  5. Click Save 

Over Budget

When you have reached 100% or greater of the budgeted amount the budgets progress bars will turn red and will contain a ‘!’ icon. Regardless of the over budget indication, it cannot stop Timekeepers from adding to or logging new Time Entries and Cost. All Time Entries and Cost on the budget will continue to calculate the percentage amount for the budget. To remove over budget warnings, update the offending budget to accommodate the overage. 

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Edit Budget

Editing either the Total or the Subtype Budgets follow the same process. 

  1. Click on the Budget Types Tab
  2. Click Edit Budget located at the bottom.

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Delete an Entire Budget 

  1. Click on the Budget Types Tab
  2. Click on Edit Budget
  3. Click the Delete Button
  4. Click Save.

 

Hide and Unhide Budget Total Card

The hide icon is available for use when no budget exists, if you do not want to track a particular type. This allows budgeting users to focus their attention on the existing budget information.

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To Hide a Budget

  1. Click the strike through the eye in the budget cards corner.

To Unhide Budget Card

  1. Click on the Budget Type Tab within the Budget Table.
  2. Click +Add Details
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